February 22, 2021

Dear ITTF-Oceania Member Associations, ITTF-Oceania Management Committee Members, ITTF-Oceania Personal Honorary Members, ITTF-Oceania Staff & ITTF Family,

Firstly, I hope you are all keeping safe and well during the current pandemic.

I wish to confirm that the date of the 2021 ITTF-Oceania Annual General Meeting (AGM) will be held at 9:00am Australian Eastern Standard Time (AEST) Saturday 22nd May 2021 via Microsoft Teams. 

Please find attached the 2021 ITTF-Oceania AGM – Notice, Proxy Form, ITTF-Oceania MC Ordinary Member (x2) Call for Nominations and ITTF-Oceania Management Committee Nomination application form. The 2021 ITTF-Oceania AGM will be held through Microsoft Teams with any propositions and the two Ordinary Member ITTF-Oceania Management Committee elections all being voted on via a website called Election Runner.

Any business and/or propositions to be brought forward at the 2021 ITTF-Oceania AGM must be sent to the ITTF-Oceania Secretary by email no later than 11:59pm Australian Eastern Standard Time (AEST) Monday 22nd of March 2021.

Any ITTF-Oceania Management Committee nomination forms for the two Ordinary Member positions up for election must be accompanied with a support letter from your Member Association signed by the CEO, President or Secretary General and a copy of your CV for the ITTF-Oceania Management Committee must be sent to the ITTF-Oceania Secretary by email no later than 11:59pm Australian Eastern Standard Time (AEST) Monday 22nd of March 2021.

Proxy forms must be sent to the ITTF-Oceania Secretary on your Member Association’s letterhead by email no later than 9:00am Australian Eastern Standard Time (AEST) Thursday 20th of May 2021.

All ITTF-Oceania Member Associations are to ensure they RSVP back to me with a (YES or NO) if you will be attending the 2021 ITTF-Oceania AGM or not via email no later than 11:59pm Australian Eastern Standard Time (AEST) Friday 14th of May 2021. 

As the 2021 ITTF-Oceania AGM is being conducted online, there is nothing stopping ITTF-Oceania Member Association’s from attending this meeting. If you have no internet or it is unreliable, ITTF-Oceania will pay room and internet hire for your Association/Federation to hire a facility for 3 hours so you can attend this meeting.

 ITTF-Oceania Member Associations ineligible to nominate someone for the two vacant ITTF-Oceania Ordinary Member positions for the ITTF-Oceania Management Committee (MC).

  • As per clause 11.3.3.3 of the ITTF-Oceania Constitution, each ordinary member must be from a different Association.
  • As per clause 11.3.3.4 of the ITTF-Oceania Constitution, no more than two (2) members from the same association may be elected to the Management Committee.

ITTF-Oceania Member Associations ineligible to nominate someone for these two vacant ITTF-Oceania Ordinary Member positions are:

  • Table Tennis Australia
  • Fiji Table Tennis Association
  • Nauru Table Tennis Association
  • Table Tennis New Zealand
  • Papua New Guinea Table Tennis Federation
  • Federation Tahitienne de Tennis de Table
  • Vanuatu Table Tennis Federation

All other ITTF-Oceania Member Associations are eligible to nominate someone for these two vacant ITTF-Oceania Ordinary Member positions.

Documents:
Notice of AGM
Call for Nominations
Management Committee Nomination Form
AGM Proxy Form